Club Governance

<body topmargin=0 leftmargin=0 marginheight=0 marginwidth=0> <table cellpadding=0 cellspacing=0 border=0 height="100%"><tr> <td valign="top" width=175 BGCOLOR="#000000" TEXT="#F7F7FF" background="04ebbc00dvldtc.jpg"> <div> <B> <TABLE BORDER="0" CELLPADDING="2" CELLSPACING="0" WIDTH="70" BORDERCOLORLIGHT="#C0C0C0" BORDERCOLORDARK="#808080" FRAME="BOX" RULES="ALL" ALIGN="BOTTOM" HSPACE="0" VSPACE="0" > <tR> <tD VALIGN=TOP HEIGHT= 76 WIDTH="66"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="76" ALIGN="bottom" WIDTH="66" HSPACE="0" VSPACE="0"></tD> </tR> </TABLE></B></div> <DIV ALIGN="LEFT"></DIV> <div> <A HREF="mailto:tlol@aol.com" TARGET="_top" TITLE="mailto:tlol@aol.com"><U><B>Contact Tea Leaf Club International</B></U></A></div> <div> <B><IMG SRC="34fb82ad0.jpg" border=0 width="130" height="173" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"><IMG SRC="34fd82690.jpg" border=0 width="130" height="105" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"><IMG SRC="34ff82ad0.jpg" border=0 width="130" height="173" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"><IMG SRC="350182620.jpg" border=0 width="130" height="98" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"><IMG SRC="3503826f0.jpg" border=0 width="130" height="111" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"><IMG SRC="352682a90.jpg" border=0 width="130" height="169" ALIGN="BOTTOM" HSPACE="0" VSPACE="0"></B></div> </td> <td valign="top" BGCOLOR="#FFFBF0" TEXT="#080000"> <div> <FONT SIZE="5" COLOR="#000000" FACE="Arial" ><B>Tea Leaf Club International</B></FONT>    |   <A HREF="id135.htm" TARGET="_top" TITLE="MemberOnly Resources"><U>return to members-only resource page</U></A></div> <div> <A HREF="id135.htm" TARGET="_top" TITLE="MemberOnly Resources"><U>Member-Only Resources</U></A>   |   <A HREF="id27.htm" TARGET="_top" TITLE="Officers and Board Members"><U>Officers and Board Members</U></A>   |   <B>Club Governance</B>   |   <A HREF="id46.htm" TARGET="_top" TITLE="Educational Articles"><U>Educational Articles</U></A>   |   <A HREF="id136.htm" TARGET="_top" TITLE="Tea Leaf Readings"><U>Tea Leaf Readings</U></A>   |   <A HREF="id42.htm" TARGET="_top" TITLE="Giftique"><U>Giftique</U></A>   |   <A HREF="id47.htm" TARGET="_top" TITLE="Regional Meetings"><U>Regional Meetings</U></A></div> <div> Club Governance</div> <div> <A HREF="#club_bylaws" TITLE="Club Governance"><U><B>Tea Leaf Club International Bylaws</B></U></A></div> <div> <A HREF="#club_standing_rules" TITLE="Club Governance"><U><B>Tea Leaf Club International Standing Rules</B></U></A></div> <bR> <DIV ALIGN="LEFT"></DIV> <div> <TABLE BORDER="2" CELLPADDING="2" CELLSPACING="1" WIDTH="980" BORDERCOLORLIGHT="#C0C0C0" BORDERCOLORDARK="#808080" FRAME="BOX" RULES="ALL" ALIGN="LEFT" HSPACE="0" VSPACE="0" > <tR> <tD VALIGN=TOP BGCOLOR=#C0DCC0 HEIGHT= 1751 WIDTH="89"><div> <B> <A NAME="club_bylaws"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="1" ALIGN="bottom" WIDTH="1" HSPACE="0" VSPACE="0" ></A></B><FONT SIZE="2" COLOR="#000000" FACE="Arial" ><B>Club Bylaws</B></FONT></div> </tD> <tD VALIGN=TOP COLSPAN=2 BGCOLOR=#C0DCC0 WIDTH="868"><div> <B>TEA LEAF CLUB INTERNATIONAL, INC.</B></div> <bR> <div> <B>Bylaws</B></div> <bR> <bR> <div> <B>ARTICLE I - OFFICERS</B></div> <bR> <div> <B>     </B>The elected officers: President, Vice President, Treasurer, Corresponding Secretary and Recording Secretary shall be elected by a simple majority vote at the Annual Meeting and shall serve until the following Annual Meeting or until successors are elected. Any member in good standing is eligible for office.</div> <bR> <bR> <div> <B>ARTICLE II - DUTIES OF OFFICERS</B></div> <bR> <div> Section 1 - The President shall preside at all meetings, shall appoint committees and chairpersons thereof, and shall be an ex-officio member of all committees with the exception of nominations.</div> <bR> <div> Sections 2 - The Vice President shall, in the absence of the President, or at the request of the President, perform the duties of the President.</div> <bR> <div> Section 3 - The treasurer shall receive and take charge of all funds and securities of the Club and pay all bills. The Treasurer shall collect all dues and keep a record of the standing of all members according to the payment of dues.</div> <bR> <div> Section 4 - The Recording Secretary shall record and be custodian of the minutes of the meetings and generally perform such duties as pertain to the office. The Secretary shall maintain the Record Copy of the Constitution, the Bylaws and Standing Rules. These will be available at all meetings of the Club.</div> <bR> <div> Section 5 - The Corresponding Secretary shall conduct correspondence pertinent to Club operation generally at the direction of the President. This will include notification of cessation of membership for non-payment of dues.</div> <bR> <bR> <div> <B>ARTICLE III - BOARD OF DIRECTORS</B></div> <bR> <div> Section 1 - Board members shall be elected by a simple majority vote from the entire Club membership at the Annual Meeting.</div> <bR> <div> Section 2 - Directors shall be elected to serve three-year terms, two to be elected each year. No person shall be eligible to serve more than two consecutive terms. In the event of resignation or death, a member will be elected to serve out the unexpired term.</div> <bR> <bR> <div>      Section 3 - The Board will:</div> <bR> <div>           a. provide direction on policy and future direction issues;          </div> <bR> <div> b. review and make recommendations on referred items, including proposed amendments;</div> <bR> <div> c. appoint the Editor of the Newsletter, such appointment to be for an indefinite period and subject to termination by Board action;</div> <bR> <div>           d. advise on planning and accomplishing the years activities.</div> <bR> <bR> <div> <B>ACTIVE IV - DUES</B></div> <bR> <div>      Annual dues, the payment of which shall be a prerequisite of membership in good standing, shall be determined by the Advisory Board and are payable annually in advance on the first day of December. Membership is dropped if dues are not remitted by the first day of February of the following year. The member will be advised by mail of this action.</div> <bR> <bR> <div> <B>ARTICLE V - COMMITTEES</B></div> <bR> <div> The President shall appoint committees.</div> <bR> <div>      Each committee shall report, in writing, at the Annual Meeting. The report shall be accepted for record by majority vote. Action on committee recommendations will be taken by the usual motion/vote procedure.</div> <bR> <bR> <div> <B>ARTICLE VI - ANNUAL MEETING</B></div> <bR> <div>      The Annual Meeting will be held once each fiscal year at a time established at the preceding Annual Meeting. A quorum defined as 30 or more members is required to be in attendance. Details of the time, place and program will be announced to the membership approximately two months prior to the meeting.</div> <bR> <div>      The following order of business is suggested:</div> <bR> <div>      • Determine that a quorum is present;</div> <div>      • Read and approve minutes of last Annual Meeting;</div> <div> • Read Treasurer's report. The Treasurer will have available at the Annual Meeting the     complete financial records for the current and immediately preceding fiscal years;</div> <div>      • Receive Committee reports, adopt annual Audit report;</div> <div>      • Approve budget;</div> <div>      • Unfinished business;</div> <div>      • New business;</div> <div>      • Selection of Nominating Committee;</div> <div>      • All other business proper for Annual Meeting, President-elect will state when                 committee appointments will be fixed;</div> <div>      • Adjournment.</div> <bR> <bR> <div> <B>ARTICLE VII - ANNUAL AUDIT</B></div> <bR> <div>      The annual audit shall be an examination of Treasurer's financial records covering the fiscal year just completed. The club fiscal year is the 12 month period from January 1 through December 31. All moneys received and disbursed and beginning and end statements of each club account shall be verified.</div> <bR> <div>      The audit report may be prepared by an Audit Committee or by a recognized accounting firm.</div> <bR> <bR> <div> <B>ARTICLE VIII - BONDING</B></div> <bR> <div>      The Treasurer and the President will be bonded in an amount covering $35,000.00 for the period of office. The Giftique chairperson will be similarly bonded in an amount covering $5,000.00 for the period of appointment. Those actions must be accomplished by the individuals involved within one month following election or appointment and the President so advised.</div> <bR> <bR> <div> <B>ARTICLE IX - NEWSLETTER</B></div> <bR> <div> <B>     </B>A newsletter will be published and mailed by the Editor to each member address at least four times per year. Costs involved will be covered by the Club.</div> <bR> <div>      If possible, the President will review draft contents before publication.</div> <bR> <bR> <div> <B>ARTICLE X - STANDING RULES</B></div> <bR> <div>      Standing Rules will be adopted covering details governing practices of the Club. They may be adopted, revised or rescinded by majority vote at the Annual Meeting. Such rules will be numbered and dated upon passage and made an appended part of the Bylaws.</div> <bR> <bR> <div> <B>ARTICLE XI - PARLIAMENTARY AUTHORITY</B></div> <bR> <div>      The rules contained in Robert's Rules of Order shall govern the Club in all cases to which they are applicable and in which they are not inconsistent with the Bylaws or the special rules of order of this Club.</div> <div> <B>ARTICLE XII - AMENDMENT</B></div> <bR> <div>      The Bylaws may be amended by two-thirds majority vote at the Annual Meeting providing:</div> <bR> <div> a. Such proposed amendment is referred in writing to the President at least four (4) months prior to the Annual Meeting. The President will refer the proposal to the Board of Directors for review, editorial suggestions, consistency with other law and recommended action by the Club;</div> <bR> <div> b. The proposed amendment is presented to the membership by Newsletter or other means prior to the Annual Meeting.</div> <bR> <bR> <bR> <DIV ALIGN="LEFT"></DIV> <div> Original adopted September 12, 1981</div> <div> Amended September 11, 1983</div> <div> Amended September 29, 1985</div> <div> Amended September 16, 1989</div> <div> Amended September 22, 2001</div> </tD> </tR> <tR> <tD VALIGN=TOP BGCOLOR=#CCCCCC HEIGHT= 1817 WIDTH="89"><div> <B> <A NAME="club_standing_rules"><IMG BORDER="0" SRC="1x1.gif" HEIGHT="1" ALIGN="bottom" WIDTH="1" HSPACE="0" VSPACE="0" ></A></B><B>Club Standing Rules</B></div> </tD> <tD VALIGN=TOP COLSPAN=2 BGCOLOR=#CCCCCC WIDTH="868"><div> <B>TEA LEAF CLUB INTERNATIONAL</B></div> <div> <B>Standing Rules</B></div> <bR> <bR> <div> <B>Resolution No. 1 - Advisory Board</B></div> <bR> <div>      In the conduct of business a practice has developed wherein the President has called meetings of an Advisory board. Attendance is expected by Directors, elected officers, immediate past President and the Editor of the Newsletter. Meetings may be immediately after the Annual Meeting, mid-year, and immediately before and during the Annual Meeting. Purposes of meetings include advice on Club matters ad review of all Committee reports and recommendations to be made to the membership at the Annual Meeting; including suitability of proposed amendments to the Constitution and Bylaws.</div> <bR> <div>      The mid-year meeting is mandatory and will include action finalizing current year budget and preparation of succeeding fiscal year budget.</div> <bR> <DIV ALIGN="LEFT"></DIV> <div> Adopted September 29, 1985</div> <div> Amended September 16, 1989</div> <bR> <bR> <div> <B>Addition to Resolution No. 1</B></div> <bR> <div>      The Advisory Board shall be made up of the elected officers, Board of Directors, Advisory Board Member at Large, the immediate past President and the Editor of <I>Tea Leaf Readings</I>. A quorum shall be no fewer than fifty percent of the Board of Directors (6); elected officers (excluding the President) (4); Advisory Board Member at Large (1); immediate past President (1), and the Editor of <I>Tea Leaf Readings</I> (1). The business of the Club shall be directed by a majority vote of the Advisory board. The President shall vote only to decide a tie vote and to establish majority rule. No member shall cast more than one (1) vote.</div> <bR> <DIV ALIGN="LEFT"></DIV> <div> Adopted July 25, 1994</div> <div> Amended September 22, 2001</div> <bR> <bR> <div> <B>Resolution No. 2 - Reelection of Officers</B></div> <bR> <div>      The term of office for elected officers is established as the period from the Annual Meeting until replaced at a subsequent Annual Meeting. (<I>See</I>, Bylaws, Article I).</div> <div> Resolved: that officers consider election to succeeding term(s) to better utilize Club leadership experience.</div> <bR> <DIV ALIGN="LEFT"></DIV> <div> Adopted September 29, 1985</div> <div> Amended September 16, 1989</div> <bR> <div> <B>Resolution No. 3 - Club Directory</B></div> <bR> <div>      The Club will publish a Directory of Members. Only names and addresses of those wishing to be listed are included. An updated Directory will be issued annually. Those members who have been previously listed will be continued as long as their membership is in good standing (dues paid). New members will be added if they indicate such a desire on their membership application. Members not listed may request to be listed by informing the Membership Chair. A directory will be published in the spring of each year. The Directory is provided only to members of the Club. Club members are encouraged to keep the Directory confidential.</div> <bR> <DIV ALIGN="LEFT"></DIV> <div> Adopted September 29, 1985</div> <div> Amended September 16, 1989</div> <bR> <bR> <div> <B>Resolution No. 4 - Exceptional Service Award</B></div> <bR> <div>      Through this action Tea Leaf Club International establishes its intent to recognize those who make exceptional contributions to the Club and its membership.</div> <bR> <div>      Such exceptional accomplishments might include service to the Club; significant collection of Tea Leaf leading to the enrichment of the membership; and/or research, education and documentation. In order to keep this award at a high level, it should not be expected or granted for service as an officer, or for committee activities, unless participation, as deemed by the selection committee, has been consistently and demonstrably exceptional.</div> <bR> <div>      This recognition will be named the <I><B>TEA LEAF INTERNATIONAL EXCEPTIONAL SERVICE AWARD.</B></I></div> <bR> <bR> <div> <B>Selection process:</B></div> <bR> <div>      Nominations, along with supporting documentation, are to be sent to a designated member of the Board of Directors who will act as coordinator for the selection process. Nominations will be solicited form the membership as a whole, prior to the annual convention, as well as the Board of Directors. The Board of Directors will meet prior to the annual convention to review all nominees and to vote on recipients. The Board of Directors will make all decisions regarding the detailed voting process and selection of recipient(s). In any year no award, one award, or multiple awards may be given. The award(s) will be announced by a Board member at the annual convention.</div> <bR> <DIV ALIGN="LEFT"></DIV> <div> Adopted September 29, 1985</div> <div> Amended September 20, 1987</div> <div> Amended July 30, 1988</div> <div> Amended July 23, 1994</div> <bR> <div> <B>Resolution No. 5 - Financial Planning - Budget</B></div> <bR> <div>      The annual program of the Club insofar as money receipts and expenditures are concerned has developed as a three phase activity:</div> <div>      a. General operations including newsletter;</div> <div>      b. Annual meeting; and</div> <div>      c. Giftique.</div> <bR> <div>      The annual meeting and Giftique activities are planned as self-supporting functions. To control the yearly financial program a unified budget will be developed including the annual meeting and Giftique plans. This will be presented by a Budget Committee no later than the mid-year Advisory Board meeting. Its acceptance, after review, will govern club finances for the fiscal year.</div> <bR> <div>      It is expected that the annual meeting portion will be based on prior years' experience and current year planning. The President must be a principal consultant in preparation and in agreement with the final budget.</div> <bR> <div>      The Giftique section will be developed in a similar manner.</div> <bR> <div>      The Treasurer's records of previous years will be a primary reference in detailing all club receipts and expenditures.</div> <bR> <div>      Every element of the club will abide by the approved budget. Any activity foreseeing need to exceed the allotment will obtain approval of the President before proceeding. This planned control is necessary to protect the club and its management.</div> <div>      </div> <DIV ALIGN="LEFT"></DIV> <div> Adopted July 10, 1986</div> <div> Amended September 16, 1989</div> <bR> <div> <B>Resolution No. 6 - Standing Committees</B></div> <bR> <div> <B>     </B>Standing Committees will be appointed by the President to serve the annual meeting year.</div> <bR> <div>      The President is an <I>ex officio </I>member of each committee. Committees may be added or deleted as necessary to conduct  club business.</div> <bR> <div>      The Nominating Committee to report at each annual meeting shall consist of 1 member selected by members in attendance at the annual meeting and 1 member named by the Board of Directors. The President is not an <I>ex officio </I>member.</div> <bR> <div>      Appointment of a Parliamentarian is suggested.</div> <bR> <DIV ALIGN="LEFT"></DIV> <div> Adopted September 16, 1989</div> <div> Amended July 23, 1994</div> <div> Amended September 22, 2001</div> <div> <B>Resolution No. 7 - Builders Club</B></div> <bR> <div> <B>     </B>Builders Club honors will be granted to members whose efforts have resulted in membership(s) accepted in any membership year (1/1 to 12/31). Builders Club members qualifying as of 30 days prior to the annual meeting will be recognized at that annual meeting. A list of Builders Club members will be announced in the first issue of <I>TEA LEAF READINGS</I> for the following year. For qualification purposes, a reactivated member is considered a new member.</div> <bR> <DIV ALIGN="LEFT"></DIV> <div> Adopted September 16, 1989</div> <bR> <bR> <div> Resolution No. 8. - Advisory Board Member at Large</div> <bR> <div>      The Club grants Dale Abrams continuing status as Advisory Board member, not subject to annual selection. He will serve the Club subject to direction of the Club President. This service may be discontinued at his request.</div> <bR> <DIV ALIGN="LEFT"></DIV> <div> Adopted September 16, 2000</div> <bR> <bR> <div> <B>Resolution No. 9 - Proposed Resolutions</B></div> <bR> <div>      Any member may submit a proposed resolution to the membership at an annual meeting. Such proposal will be submitted in writing to the President at least 4 months prior to the annual meeting. The President will refer the proposal to the Board of Directors for review, editorial suggestion, consistency with other law and recommended action by the Club.</div> <bR> <DIV ALIGN="LEFT"></DIV> <div> Adopted September 22, 2001 </div> <div> Revised as of 10/1/2002</div> <bR> </tD> </tR> </TABLE></div> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <bR> <div> <B> <script type="text/javascript"> var gaJsHost = (("https:" == document.location.protocol) ? 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