From 2019 Convention Chair Sue Chrisman…
I am very encouraged by the number of early hotel registrations for our 40th Anniversary Convention this September in French Lick. If you have not yet registered at the hotel, I encourage you to do so as soon as possible.
You will find details regarding the optional Thursday night Welcome Dinner and Friday tour in this issue of Readings. These activities are always popular so I hope you will join us again this year.
I am excited to announce that this year we will expand table sales to include both Friday night and Saturday afternoon. Sellers pay once for tables that will be set up Friday afternoon and remain set up through the Saturday afternoon session. Double your pleasure, double your fun!
The deadline for auction consignments is July 1, but consignments should be submitted as soon as possible. If you have not consigned to the auction previously and need help, please let us know as soon as possible by contacting Debora Van Tuyle. See the Auction Consignment form for Debora’s contact information.
This year, the Silent Auction to benefit our Education Fund returns. Jane Van Tuyle is coordinating. Please be sure to see her article in the recent edition of Readings and plan to donate to this very worthy cause. All proceeds will go to the Tea Leaf Education Fund, so donations are tax deductible.
The Officers and Board of Directors have recommended renewed emphasis to improve the auction quality and results. In an effort to improve this year’s results, they have requested the following:
1. Limit the number of auction lots to a maximum of 200
2. Manage the number of items in a lot
3. Eliminate duplicates
4. Reject poor quality items
Please consider the above guidelines as you select items for consignment. Self-editing your consignments will streamline this process for everyone. Depending upon the quantity and the quality of consigned items, the team may not be accepting as many consignments as in the past. We are doing this to keep our auction strong. Our intent is to create a top quality auction that is sized correctly for the benefit of both buyers and sellers.
We encourage you to bring items to Table Sales— those which you do not consign and those which may not have be accepted for the auction. Table Sales is being expanded this year, so it will be a great time to reserve a table.
Watch Readings for more details. While the deadline for consignments is July 1, we encourage you to consign items as soon as possible. If duplicate items are consigned, the earliest consignment will have priority. Please help us make our 40th Anniversary Auction one that everyone is excited to attend.
Hotel Reservation Information
Hotel reservation deadline: August 25
Hotel reservations must be made DIRECTLY with French Lick Springs Hotel at 1-888-936-9360. Identify yourself as a Tea Leaf Club member & provide code 0919TLC to receive special room rate of $129. Request Garden Wing (for room closest to Convention activities). Reservations must be guaranteed with a major credit card, but may be cancelled without charge up to 48 hours prior to check-in date.
Convention Schedule (subject to change)
Wednesday, September 25:
Hotel room rate applies for any convention attendees
Thursday, September 26:
Breakfast on your own
10:00am–3:00pm Board meeting
6:00pm Welcome Group Dinner (optional, additional cost)
Friday, September 27:
9:00am–2:00pm Tour and lunch (optional, $50 per person)
3:00 pm Hospitality & First Timer Welcome
4:00 pm–5:30pm Table Sales & Silent Auction Setup, Rehearsals
7:00 pm–9:00pm Opening Events Displays—Tea Leaf Club International Through the Decades Top 40 Countdown
Table Sales Part 1
Silent Auction Bidding
9:00 pm After Hours Gathering in Hospitality Suite
Saturday, September 28:
TBD Auction Check-in
11:00am Silent Auction Winners Announced
11:15am Business Meeting/Elections
1:00pm–2:00pm Auction Preview 2:00pm–4:00pm
Auction Part 1
4:00pm–5:00pm Table Sales Part 2, Silent Auction Payment & Pickup
6:00pm Celebration Dinner
7:00pm–9:00pm Auction Part 2
9:00pm After Hours Hospitality